Operating structure in Serbia is:

Government of the Republic of Serbia – Ministry of European Integration

Operating structure in Bosnia and Herzegovina is:

Directorate for European Integration
The operating structures of the beneficiary countries under the Serbia – Bosnia and Herzegovina IPA Cross–border Programme are responsible for programming and technical implementation of the Programme and are designated and put in place by the beneficiary countries as outlined below:

  • For cross-border Programme Serbia – Bosnia and Herzegovina, each participating beneficiary country shall establish an Operating Structure for the part of the programme
    relating to the country concerned;
  • The duties of the Operating Structures shall include the preparation of the cross-border programmes in accordance with Article 91 IPA Implementing Regulation;
  • The Operating Structures of the participating beneficiary countries shall co-operate closely in the programming and implementation of the relevant cross-border
    programme;
  • For each cross-border programme among beneficiary countries, the relevant Operating Structures shall set up a Joint Technical Secretariat to assist the Operating Structures and the Joint Monitoring Committee referred to in Article 142 IPA Implementing Regulation in carrying out their respective duties;
  • In the event of centralised management, functions and responsibilities of the Operating Structures shall be defined in the relevant cross-border programmes, to the exclusion of tendering, contracting and payments, which are the responsibility of the Commission;
  • Each participating country shall appoint its representatives, including representatives of the operating structure responsible for the programme, to sit on the Joint Monitoring Committee. With regard to the composition of the Joint Monitoring Committee, due account shall be taken of provisions of Article 87 IPA Implementing Regulation. The Joint Monitoring Committee shall be chaired by a representative of one of the participating countries (Article 142(3) IPA Implementing Regulation);
  • The Operating Structures of the participating beneficiary countries and the Joint Monitoring Committee shall ensure the quality of the implementation of the crossborder programme. They shall carry out monitoring by reference to the indicators
    referred to in Article 94(1)(d) IPA Implementing Regulation.

Operating Structures in the IPA cross-border programme Serbia – Bosnia and
Herzegovina
Pursuant to the OS functions (as defined by IPA Implementing Regulation) the Operating Structures of IPA Cross-border Programme Serbia – Bosnia and Herzegovina have, inter alia, the following responsibilities:

  • Preparing the Cross-border Programme in accordance with Art 91 IPA Implementing Regulation;
  • Nominating their representatives to the Joint Monitoring Committee (JMC);
  • Establishing the Joint Technical Secretariat (JTS) and recruiting its staff;
  • Preparing and implementing the strategic decisions of the JMC, where necessary with the support of the JTS;
  • Establish a system, with support from the JTS, for gathering reliable information on the

Programme’s implementation and provide relevant information to the JMC, IPA– Component II coordinators and EU Commission;

  • Ensuring implementation quality of the Cross–border Programme, together with the JMC, inter alia by monitoring with reference to indicators as per Art 94 (1) (d) IPA
    Implementing Regulation;
  • Timely submission of the annual and final reports as per Art 144 IPA Implementing

Regulation to the national IPA coordinators and the Commission, following examination
by the JMC;

  • Ensuring the monitoring of commitments and payments at programme level;
  • Ensuring that grant beneficiaries make adequate provisions for project progress and financial reporting (monitoring) as well as sound financial management (control);
  • Supporting the Contracting Authorities, as appropriate (e.g. by providing models for tender documentation, reviewing grant project budgets, drafting contracts and related documentation to acquire consultancies, goods and services required for the pursuit of the activities of grant beneficiaries or under the TA priority axis for approval and further handling by ECD). This task may be delegated to the Joint Technical Secretariat;
  • Ensuring grant beneficiaries are supported in carrying out procurement procedures. This task may be delegated to the JTS;
  • Organising information and publicity-actions with a view to awareness raising of the opportunities provided by the Cross–border Programme, or mandating the JTS to
    support these or to carry them out (including drafting an information and publicity plan for adoption by the JMC);
  • If so mandated by the JMC, preparing revisions or examinations of the Cross–border Programme likely to make possible the attainment of the objectives referred to in art 86(2) IPA Implementing Regulation or to improve its management.